Job Description

Job Title : Executive Assistant

Location : Indianapolis, IN (in-office)

Job Type : Full-Time

JOB SUMMARY

The Executive Assistant will support the day-to-day operations for our facility and ensure seamless coordination across administrative and operational functions. The ideal candidate will be a proactive problem-solver who thrives in a dynamic, high-performance environment.

KEY RESPONSIBILITIES

Executive Support

• Provide high-level administrative support to executive leadership including calendar management, travel arrangements, and expense reporting.
• Prepare and edit presentations, reports, and other documents as requested by executives, ensuring accuracy, clarity, and professionalism in all communications.
• Act as a primary liaison between executives and internal/external stakeholders, handling incoming emails, phone calls, and correspondence with promptness and professionalism.
• Handle confidential and sensitive information with the utmost discretion, ensuring privacy and professionalism in all matters.

Administrative Support

• Provide administrative assistance to leadership and technical teams.
• Organize meetings, and events, including preparing agendas, preparing reports, taking detailed meeting minutes, and following up on action items to ensure timely completion.
• Foster strong working relationships with internal teams and external partners, acting as a key point of contact for communication and collaboration.

Project Coordination

• Support special projects related to facility upgrades or operational improvement.
• Serve as point of contact for cross-functional teams on projects.
• Assist in office organization.

MUST-HAVE QUALIFICATIONS

• High School Diploma or equivalent; Bachelor’s degree or equivalent experience is preferred.
• Minimum of 5+ years of experience in an executive assistant or office management role supporting mid-to-senior level managers.
• Exceptional organizational skills and the ability to manage multiple tasks and priorities simultaneously.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., project management tools, scheduling software).
• Excellent verbal and written communication skills.

PREFERRED QUALIFICATIONS:

• Experience in motorsports, automotive, or engineering environments.
• Technical aptitude or experience supporting engineering teams.
• Experience in managing office budgets and expenses is a plus.

PERSONAL ATTRIBUTES

• Versatility: Willingness to take on diverse tasks as needed.
• Proactive Problem Solving: Ability to anticipate the needs and address challenges efficiently.
• Team-Oriented: Ability to anticipate needs and address challenges.
• Customer-service Focus : Positive attitude and commitment to supporting team success.
• Positive, can-do attitude with the ability to work independently and as part of a team.

APPLICATION:

Please email cover letter, resume and salary requirements to joinus@twgmotorsports.com

About TWG Motorsports

TWG Motorsports is the motorsports entity of TWG Global, created to unify a robust racing portfolio across the world’s biggest stages in Formula 1, INDYCAR, Formula E, IMSA and NASCAR. With strategic partnerships that include General Motors on the Cadillac Formula 1 team and ownership of Andretti Global, Wayne Taylor Racing and Spire Motorsports, TWG Motorsports combines deep technical expertise, proven competitive excellence and industry-leading marketing acumen. TWG Motorsports is committed to innovating, growing and winning at the highest levels of the sport. TWG Motorsports is an EEO employer.

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